How to Learn Microsoft Excel Online

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What is Microsoft Excel online?

As of my last knowledge update in January 2022, Microsoft Excel Online is part of the Microsoft Office Online suite, which allows users to access, view, and edit Excel spreadsheets through a web browser. It is a web-based version of Microsoft Excel, the popular spreadsheet software included in the Microsoft Office suite.

Microsoft Excel Online offers many of the core features found in the desktop version of Excel, allowing users to create, edit, and collaborate on spreadsheets in real-time. Users can access their Excel files from different devices with an internet connection, and changes made are automatically saved to the cloud, typically on Microsoft’s OneDrive service.

Some key features of Microsoft Excel Online include:

Basic Spreadsheet Functions: Excel Online provides basic spreadsheet functionality, including the ability to create and format cells, rows, and columns.

Formulas and Functions: Users can use a variety of Excel formulas and functions to perform calculations and data analysis.

Charting and Graphs: Users can create charts and graphs to visually represent data directly in the online version.

Real-Time Collaboration: Multiple users can work on the same spreadsheet simultaneously, and changes are reflected in real-time.

Integration with OneDrive: Excel Online is closely integrated with Microsoft’s cloud storage service, OneDrive, making it easy to store and access files.

How to learn Microsoft excel online

Learning Microsoft Excel online can be a convenient and effective way to acquire new skills. Here’s a step-by-step guide to help you get started:

Set Clear Goals:

Identify why you want to learn Excel. Whether it’s for work, personal projects, or data analysis, having clear goals will help you focus on the relevant skills.

Use Microsoft’s Official Resources:

Microsoft provides free resources to learn Excel, including tutorials and documentation. Visit the Microsoft Excel support page and explore the official documentation and guides.

Online Courses:

Explore online learning platforms such as:

Microsoft Learn: Microsoft’s official learning platform offers various courses, including those on Excel.

LinkedIn Learning: Formerly known as, this platform provides numerous Excel courses for different skill levels.

Udemy, Coursera, and Skillshare: These platforms offer a variety of Excel courses, ranging from beginner to advanced levels.

YouTube Tutorials:

Search for Excel tutorials on YouTube. Many content creators provide step-by-step guides on Excel features and functions.

Practice Regularly:

Excel proficiency comes with practice. Create sample spreadsheets, solve problems, and apply what you learn in real-world scenarios.

Explore Excel Functions:

Learn and practice common Excel functions such as SUM, VLOOKUP, IF statements, and PivotTables. Understanding these functions is crucial for effective spreadsheet use.

Join Online Communities:

Participate in forums and communities where Excel users share tips and solutions. Websites like Stack Overflow and the Microsoft Community are good places to ask questions and learn from others.

Books and eBooks:

Consider reading books or eBooks on Excel. There are many resources available that cover various aspects of Excel in detail.

Online Challenges and Competitions:

Participate in Excel challenges or competitions. Platforms like ExcelJet and MrExcel often host challenges that can test and enhance your skills.

Certification Programs:

If you’re looking to showcase your Excel skills, consider Microsoft Excel certification programs. Microsoft offers certifications like the Microsoft Office Specialist (MOS) for Excel.

Build a Portfolio:

Create a portfolio showcasing your Excel projects. This can be valuable when applying for jobs or freelance opportunities.

Remember to progress at your own pace and practice consistently. Excel is a versatile tool, and as you become more familiar with its features, you’ll find new ways to apply it to your specific needs.

 Microsoft excel online


If you’re specifically interested in learning Microsoft Excel Online, here are steps to get started:

Access Microsoft Excel Online:

Go to the Microsoft Office Online website or log in to your Microsoft account.

OneDrive Integration:

Microsoft Excel Online is often integrated with OneDrive, Microsoft’s cloud storage service. You can create, save, and access your Excel files directly from OneDrive.

Create a New Spreadsheet:

Once you’re logged in, create a new Excel spreadsheet by selecting “Excel” from the list of available Office Online applications.

Explore the Interface:

Familiarize yourself with the Excel Online interface. Although it may have some differences compared to the desktop version, the core features are generally similar.

Basic Spreadsheet Operations:

Learn basic spreadsheet operations such as entering data, formatting cells, rows, and columns. Practice navigating through the cells.

Formulas and Functions:

Start with simple formulas and functions like SUM, AVERAGE, and IF statements. Excel Online supports a wide range of functions, similar to the desktop version.

Collaborate in Real-Time:

One of the strengths of Excel Online is its collaboration features. Invite others to collaborate on a spreadsheet, and see changes in real-time.

Charts and Graphs:

Explore the charting and graphing capabilities. Create charts to visualize data directly in the online version.

Save and Share:

Learn how to save your work in OneDrive and share it with others. Excel Online allows for easy sharing and collaboration with colleagues or friends.

Explore Advanced Features:

Once you’re comfortable with the basics, explore more advanced features like PivotTables, data validation, and advanced charting options.

Online Courses and Tutorials:

Consider taking online courses or tutorials specifically focused on Microsoft Excel Online. Many of the online learning platforms mentioned earlier offer courses tailored to Excel Online.

Practice Regularly:

Like any skill, regular practice is key. Create different types of spreadsheets, solve problems, and experiment with various features to reinforce your learning.

Remember that Microsoft may update its online applications, so staying updated with the latest features and improvements is also important. Additionally, Microsoft’s official documentation and support resources can provide in-depth information on specific features and functionalities.

Learn free excel

Learning Excel for free is entirely possible, thanks to the wealth of online resources. Here’s a step-by-step guide to help you learn Excel without spending any money:

Microsoft Excel Online:

Access Microsoft Excel Online for free through a web browser. You can create a Microsoft account if you don’t have one, and use Excel Online directly from your browser.

Microsoft Learn:

Microsoft Learn offers free interactive courses, including those for Excel. Visit the Microsoft Learn platform and explore the available Excel courses.

YouTube Tutorials:

Search for Excel tutorials on YouTube. Many content creators provide free tutorials on a wide range of Excel topics. Channels like “ExcelIsFun” and “MyOnlineTrainingHub” offer valuable content.

LinkedIn Learning (Free Trial):

While LinkedIn Learning is a paid platform, it often offers a free trial period. You can sign up for a free trial and take advantage of the Excel courses during that period.

Online Courses Platforms (Free Courses):

Platforms like Udemy, Coursera, and edX often offer free Excel courses. Look for courses that specifically mention being free, or filter your search accordingly.

Excel Exercises and Templates:

Practice is essential. Look for free Excel exercises and templates online. These resources often come with step-by-step instructions to help you practice and apply what you’ve learned.

Microsoft Office Support:

Explore the official Microsoft Office support website. It provides a range of free documentation, guides, and tutorials for Excel.

Community College or Local Library Workshops:

Check if your local community college or library offers free workshops or classes on Excel. Some institutions provide community education programs that might include basic Excel training.

Free eBooks and Blog Posts:

Search for free eBooks and blog posts that cover Excel topics. Many experts and enthusiasts share their knowledge for free online.

Join Online Communities:

Participate in Excel forums and communities where users share tips and ask questions. Websites like Stack Overflow and Reddit (r/excel) can be valuable resources.

Practice Regularly:

Set aside time to practice what you learn. Create sample spreadsheets, solve problems, and apply Excel to your personal projects.

 What is benefit and features of Microsoft excel online

Microsoft Excel Online, part of the Microsoft Office Online suite, offers several benefits and features, especially when compared to the desktop version of Excel. Here are some key advantages and features of Microsoft Excel Online:



Excel Online is a web-based application, allowing users to access their spreadsheets from any device with an internet connection. This makes it convenient for users who need to work on their Excel files while on the go.

Real-Time Collaboration:

One of the major advantages is the ability to collaborate in real-time. Multiple users can work on the same spreadsheet simultaneously, and changes are reflected instantly. This is particularly useful for team projects and collaborative work.

No Installation Required:

As a web-based application, Excel Online does not require installation on your device. Users can access it directly through a web browser, eliminating the need for software installations and updates.

Free Access and Integration:

Excel Online is available for free with a Microsoft account. It is often integrated with OneDrive, Microsoft’s cloud storage service, making it easy to save, access, and share files seamlessly.

Cross-Platform Compatibility:

Excel Online works across different operating systems (Windows, macOS, Linux) and is compatible with various web browsers, providing a consistent experience regardless of the device being used.

Automatic Cloud Saving:

Changes made in Excel Online are automatically saved to the cloud, reducing the risk of data loss. This also ensures that the most up-to-date version of the file is accessible from any device.

Version History:

Excel Online keeps a version history of your spreadsheets. Users can review and revert to previous versions if needed, providing a safety net for accidental changes.


Basic Spreadsheet Functions:

Excel Online supports essential spreadsheet functions, such as data entry, cell formatting, and basic calculations.

Formulas and Functions:

Users can utilize a wide range of Excel formulas and functions for data analysis and calculations, similar to the desktop version.

Charts and Graphs:

Excel Online allows users to create various types of charts and graphs to visualize data directly within the web interface.

Conditional Formatting:

Apply conditional formatting rules to cells based on specific criteria, making it easier to identify patterns and trends in your data.


Excel Online includes support for PivotTables, enabling users to summarize and analyze large datasets with ease.

Data Validation:

Define rules for data entry using data validation, helping maintain data integrity in your spreadsheets.

Commenting and Collaboration Tools:

Users can add comments to cells and utilize collaboration tools to communicate with collaborators within the Excel Online interface.

Integration with Other Office Online Apps:

Excel Online seamlessly integrates with other Office Online applications, such as Word and PowerPoint, allowing users to work on different types of documents within the same environment.

It’s important to note that while Excel Online offers many features, the desktop version of Microsoft Excel may still have more advanced capabilities. However, Excel Online is a powerful and convenient solution for many users, especially those who prioritize collaboration and accessibility.

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