xlookup Excel VS Vlookup Excel
XLOOKUP and VLOOKUP are both functions in Microsoft Excel used to search for a value in a range of cells and return a corresponding value from another column. However, XLOOKUP is a newer function introduced in Excel 365 (Excel 2019) that offers several advantages over VLOOKUP. Here’s a comparison of the two:
VLOOKUP: Syntax is VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup]).
XLOOKUP: Syntax is XLOOKUP(lookup_value, lookup_array, return_array, [if_not_found], [match_mode], [search_mode]).
VLOOKUP: Looks up a value in the first column of a range and returns a value in the same row from a specified column to the right.
XLOOKUP: Can look up values both horizontally and vertically, and can return corresponding values from any direction.
XLOOKUP: Offers more flexible matching options, including exact match, exact match or next smaller, exact match or next larger, and wildcard match.
VLOOKUP: Only supports exact match or approximate match (for sorted data).
VLOOKUP: Requires the fourth argument ([range_lookup]) to specify whether to find an exact match or an approximate match.
XLOOKUP: Can handle not found situations more elegantly by using the [if_not_found] argument.
VLOOKUP: May return errors if the lookup value is not found or if the column index is out of range.
XLOOKUP: Offers more robust error handling, including the ability to return a specified value if the lookup value is not found.
XLOOKUP: More versatile and powerful, allowing for reverse searches, searching from the end of a range, and handling arrays directly.
VLOOKUP: More limited in functionality and flexibility compared to XLOOKUP.
Overall, XLOOKUP is considered more advanced and versatile compared to VLOOKUP. However, VLOOKUP remains widely used in older versions of Excel and is still relevant for simpler lookup tasks.
What is the best use of xlookup in Excel
The XLOOKUP function in Excel is incredibly versatile and can be used in various scenarios. Here are some of the best use cases for XLOOKUP:
Flexible Lookup: XLOOKUP is excellent for performing flexible lookups, both horizontally and vertically, allowing you to find values in any direction within a table.
Advanced Matching: It offers advanced matching modes such as exact match, exact match or next smaller, exact match or next larger, and wildcard match. This is particularly useful when dealing with non-exact matches or when needing to find approximate matches in sorted data.
Handling Not Found Values: XLOOKUP provides built-in error handling with the [if_not_found] argument, allowing you to specify a value to return if the lookup value is not found, which can help prevent errors in your spreadsheets.
Reverse Lookup: Unlike VLOOKUP, XLOOKUP allows for reverse lookup, meaning you can search for a value in a column and return a corresponding value from another column.
Dealing with Arrays: XLOOKUP can handle arrays directly, making it easier to work with large datasets and perform complex calculations without the need for additional helper columns or functions.
Dynamic Range Expansion: With XLOOKUP, you can easily expand the range of data being searched without having to update formulas manually. This is particularly useful when dealing with dynamic datasets that may change in size over time.
Replacing Multiple Functions: XLOOKUP can often replace multiple older lookup functions like VLOOKUP, HLOOKUP, INDEX/MATCH, and LOOKUP, simplifying formulas and making them more efficient.
Handling Data Tables: It’s useful for looking up values in structured data tables, such as databases or spreadsheets with headers and rows, as it allows for more intuitive and flexible search capabilities.
Overall, the XLOOKUP function is a powerful tool in Excel that can streamline your workflow, improve the accuracy of your calculations, and make your spreadsheets more dynamic and efficient. Its flexibility and advanced features make it a valuable addition to any Excel user’s toolkit.
How to use xlookup in Excel
To use the XLOOKUP function in Excel, follow these steps:
Open Microsoft Excel on your computer.
Enter the data into your Excel worksheet. Ensure that you have a set of values to search for (lookup values) and a corresponding set of values to return (return values).
Select Cell for Formula:
Select the cell where you want the result of the XLOOKUP function to appear.
Enter the Formula:
Type the following formula into the selected cell:
=XLOOKUP(lookup_value, lookup_array, return_array, [if_not_found], [match_mode], [search_mode])
Replace the arguments in the formula with your specific data:
lookup_value: The value you want to find in the lookup array.
lookup_array: The range or array containing the values to be searched.
return_array: The range or array containing the corresponding values to be returned.
[if_not_found]: (Optional) The value to return if the lookup value is not found. This argument is optional.
[match_mode]: (Optional) The match mode to use. Options include 0 for exact match, -1 for exact match or next smaller, 1 for exact match or next larger, and 2 for wildcard match. This argument is optional.
[search_mode]: (Optional) The search mode to use. Options include 1 for first to last, -1 for last to first, and 2 for binary search. This argument is optional.
After entering the formula, press the Enter key to apply it. Excel will calculate the result based on the provided data.
Here’s an example of how to use XLOOKUP to find a student’s score based on their name:
Suppose you have a list of student names in cells A2:A10 and their corresponding scores in cells B2:B10. To find the score of a student named “John”, you can use the following formula:
=XLOOKUP(“John”, A2:A10, B2:B10)
This formula will search for “John” in the range A2:A10 and return the corresponding score from the range B2:B10.
That’s how you use the XLOOKUP function in Excel! Adjust the formula and arguments based on your specific data and requirements.
Which lookup is best Xlookup and Vlookup
Determining whether XLOOKUP or VLOOKUP is the “best” depends on your specific needs and the version of Excel you’re using. However, generally speaking, XLOOKUP offers more functionality and flexibility compared to VLOOKUP. Here are some considerations to help you decide which one is best for your situation:
Use XLOOKUP if:
You’re using Excel 365 or Excel 2019:
XLOOKUP is available in Excel 365 and Excel 2019, so if you’re using one of these versions, you have access to its advanced features.
You need more advanced matching options:
XLOOKUP offers more advanced matching modes, including exact match, exact match or next smaller, exact match or next larger, and wildcard match. If you need these features, XLOOKUP is the way to go.
You want more flexible lookup capabilities:
XLOOKUP can perform lookups both horizontally and vertically, allowing you to find values in any direction within a table. If you need this flexibility, XLOOKUP is the better choice.
You want built-in error handling:
XLOOKUP provides built-in error handling with the [if_not_found] argument, allowing you to specify a value to return if the lookup value is not found. This can help prevent errors in your spreadsheets.
You’re looking for a more versatile and future-proof solution:
Since XLOOKUP is a newer function and Microsoft is likely to continue supporting and improving it in future versions of Excel, using XLOOKUP may provide a more future-proof solution.
Use VLOOKUP if:
You’re working with an older version of Excel:
If you’re using an older version of Excel that doesn’t support XLOOKUP, VLOOKUP is your only option.
You only need basic lookup functionality:
If you only need to perform simple lookups in a vertical direction, VLOOKUP may be sufficient for your needs.
You’re more comfortable with VLOOKUP:
If you’re already familiar with VLOOKUP and don’t need the additional features offered by XLOOKUP, there may be no need to switch.
In summary, XLOOKUP is generally considered more powerful and versatile than VLOOKUP, especially for users of Excel 365 or Excel 2019. However, if you’re using an older version of Excel or only need basic lookup functionality, VLOOKUP may still be a suitable choice. Ultimately, the “best” lookup function depends on your specific requirements and the version of Excel you’re using.
Tips and Tricks xlookup and Vlookup
Here are some tips and tricks for using XLOOKUP and VLOOKUP effectively in Excel:
Tips for XLOOKUP:
Dynamic Range Expansion:
Take advantage of XLOOKUP’s ability to handle dynamic ranges. Use structured references or named ranges as arguments to automatically expand the range as new data is added.
Advanced Matching Modes:
Explore XLOOKUP’s advanced matching modes such as exact match or next smaller/larger, and wildcard match. These can be particularly useful for non-exact matches or when dealing with sorted data.
Leverage the [if_not_found] argument to handle not found situations more elegantly. This can help prevent errors in your spreadsheet and make your formulas more robust.
Utilize XLOOKUP for reverse lookups, allowing you to search for a value in one column and return a corresponding value from another column.
Take advantage of XLOOKUP’s ability to handle arrays directly, making it easier to work with large datasets and perform complex calculations without the need for additional helper columns or functions.
Tips for VLOOKUP:
Sorted Data for Approximate Match:
When using VLOOKUP for an approximate match, ensure that your data is sorted in ascending order. This is crucial for the function to work correctly and return accurate results.
Lock Table Reference:
Lock the table reference in your VLOOKUP formula by using absolute references for the table array (e.g., $A$2:$B$100). This ensures that the table range doesn’t change when copying the formula to other cells.
Use Exact Match for Precision:
If you need precise matches, always specify FALSE or 0 as the fourth argument of VLOOKUP. This ensures that Excel searches for an exact match rather than an approximate match.
Combine with IFERROR:
Combine VLOOKUP with IFERROR to handle errors gracefully. For example, you can use =IFERROR(VLOOKUP(…), “Not Found”) to display a custom message when a lookup value is not found.
INDEX/MATCH as Alternative:
Consider using INDEX/MATCH instead of VLOOKUP for more flexibility and better performance, especially in large datasets. INDEX/MATCH is generally faster and can handle two-way lookups more efficiently.
Ensure that your data is clean and consistent before using any lookup function. Check for leading/trailing spaces, case sensitivity, and data format issues that may affect the results.
Test your formulas thoroughly, especially when dealing with large datasets or complex conditions. Use sample data to verify that the formulas return the expected results before applying them to your actual dataset.
Document Your Work:
Document your formulas and assumptions to make your spreadsheet more understandable and maintainable. Use comments or cell notes to explain the purpose of each formula and any special considerations.
Keep yourself updated with the latest features and updates in Excel. Microsoft frequently releases new functions and improvements that can enhance your productivity and efficiency.
By following these tips and tricks, you can effectively use XLOOKUP and VLOOKUP to perform accurate and efficient lookups in your Excel spreadsheets.